When you set clear expectations for new employees, give them a better understanding of your values, and help them learn your processes – they can quickly get on to the challenges that you hired them to tackle.
Why is this important?
How to do it in WorkplaceShare pre-onboarding information in groups
1. Share pre-onboarding information in groups
Cut out much of the paperwork by sharing orientation information using Workplace groups before employees even start.
- Create a pre-employee or new hire group. This will be a multi-company group, allowing you to add users via their personal emails.
- Once your new hires are in the group, you can direct them to the relevant files or links to pre-onboarding training and resources. You can ask them to familiarise themselves with the company values and read "What to expect on day one" material.
- Use pinned posts to signpost essential information. When you pin a post, it appears at the top of the group, so it's easy to quickly reference critical information.
Share files and resources with new hires in pre-onboarding MCGs
2. Welcome new hires in onboarding groups
Onboarding groups can help new hires get up to speed quickly. You can share the right training and resources and introduce people to the social nature of Workplace so they can engage and build connections straightaway.
- Make a welcome post to help guide and orient new hires.
- Create a group for each hiring batch by week or month. Encourage new joiners to reference the Org Chart to get to know their peers and teams straight from their mobile device.
- Ask staff managers to create a one-to-one secret group with each new employee and use it for day-to-day interactions.
- Ask department leaders to "go live" and welcome the team members to the organisation in the first few weeks. Leaders can also welcome new employees via a Workplace post, sharing about their role, experience and a personal story as an introduction to the team
Encourage new hires to reference Org Chart
Deliver onboarding education with Learning
3. Deliver onboarding education with Learning
The Learning feature allows group admins to curate peer-based and easy-to-consume training content that new employees can easily access at any time, from desktop or mobile.
Share Learning content in your onboarding group and instruct employees to complete modules as part of their new hire training.
Centralise onboarding training in groups with Learning
4. Introduce new hires to mentors
Facilitating workplace mentoring shows that you care about nurturing new hires. Mentoring can work just as well online as face to face.
The Cortado integration matches employees with mentors
5. Deliver personalised onboarding with bots
Chatbots such as Enboarder can help new starters get up and running and deliver unique and personal experiences. These bots integrate with Workplace Chat so new employees can use their Workplace Chat app to get answers to frequently asked questions on the go.
- Groups connect new starters from day one.
- Live video in Workplace helps hiring teams show their personal touch.
- Org Chart lets you quickly look up individual profiles and team information.
- Using bots in Workplace Chat will help new members of the team find useful answers to everyday questions.
Project Starfish is an organisation that creates workforce development opportunities for marginalised populations. One of their biggest challenges was onboarding trainees who often have multiple disabilities and come from a diverse array of countries, cultures and educational and professional backgrounds.
They created a learning group in Workplace where each post catered to a separate skill-based video. Trainees interacted with the videos, reacting to posts and starting discussions in the comments. To deliver customised learning, Project Starfish trainers posted customised videos and tagged the trainees they were best suited for. They were also able to follow up and see if certain trainees had indeed watched the video and posted their comments.
Not only did Project Starfish save money by avoiding the cost of building a separate learning management system, but they also streamlined the entire onboarding process. Trainers were able to effectively measure progress and onboard trainees with minimum intervention. Today, all new trainees are automatically added to the learning group where they can access both onboarding materials and continuing education.About Project Starfish
Project Starfish is an MIT start-up exchange company that transforms lives, re-launches careers and creates workforce opportunities. Project Starfish uses a cutting-edge experiential workforce development model that includes real-world simulation and gamification that creates contemporary workers.