Workplace Knowledge Library
Knowledge Library makes your key information accessible and discoverable on any device. Create, store and share your files all in one place, just like a company intranet.
Workplace Knowledge Library is the home for all your key resources
Knowledge Library allows you to use simple, intuitive tools and templates to create new pages and attach files, images and more.
Store, discover and share content
Whether it's employee onboarding materials or business travel policies, you can store, discover and share your most important resources in one place in Knowledge Library.
Hero images for categories
Make your company content more visible and engaging with category hero images. Add a cover photo of your choice or make categories more personalised with your brand logo.
Flexible permissions in Knowledge Library let you decide who has access to your content. That means that you're always in control of managing key documents.
Search in categories
Search helps you find what you're looking for within a category in a more targeted way. So it's totally painless to find exactly what you need, when you need it and quickly.
Keep everyone on the same page with Knowledge Library
Knowledge Library is a simple and intuitive company intranet. It also makes it easy to track Workplace engagement, so you know what kind of content resonates with your team.
It's a standard Workplace feature
Knowledge Library comes as a standard Workplace feature, whether you choose the core plan or optional add-ons. So you won't pay any extra, no matter which package you choose.
It's easy to use
Unlike other intranets, Knowledge Library is a simple, out-of-the-box solution that doesn't need tech support. It's just as easy to create and share documents as it is to keep them updated.
It's fully integrated
Our Knowledge Library API pulls in content from other intranets such as SharePoint, making it simple to find or migrate key information without ever having to leave Workplace.
It's for everyone
Knowledge Library is designed with mobile in mind, so all your employees can access essential knowledge, including your frontline, hybrid and remote workers.
saved for frontline workers thanks to better access to key information.
time saved from easier access to resources
time saved on onboarding due to better access to resources on Workplace.
Source: Forrester 'Total Economic Impact Report' (commissioned by Workplace), 2022
You can find Knowledge Library in the 'Explore menu' underneath the feed. It sits alongside your chat threads, group posts and live video content as a centre for collective knowledge across your entire business. Best of all, you can use one simple search bar to find all of your company's content and information. Find out more in the Help Centre.
You don't need any specialist skills to create your Knowledge Library because it uses the same simple and familiar tools for content creation as the rest of Workplace. Anyone in your Workplace community can be given access to create, edit and publish content, and to view individual categories. That means that everyone always has access to the right content.
Your Knowledge Library home is a customisable page that directs people to relevant information. The home page will be unique for each viewer based on the categories they have access to, but admins can highlight priority categories and key links that can be visible to everyone. You can also customise your home page with cover photos, files, tables, images and videos, and text such as headers, bullet points and quotes.
"We were able to deploy Knowledge Library in under a day to make sure that our employees were kept informed about COVID-19."
Senior Manager, Communication Channels, Virgin Atlantic
Explore more features in Employee engagementStrengthen your cultureGetting connectedBusiness communication
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From step-by-step instructions and frequently asked questions, to tips and info on key Workplace features, our Help Centre has all the answers you need.
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